Privacy Policy

Introduction
IT MILL, Lda, legal person number 504086375, with headquarters in the Zona Industrial do Casal da Areia, Rua G, lote no. 24, 2460-392 Coz, hereinafter referred to as IT MILL, is responsible for the processing of your personal data, undertaking to process them with full transparency and in strict respect for the privacy fundamental rights, freedoms and guarantees, ensuring full compliance with General Protection Regulation Data (RGPD).

IT MILL has defined this “Privacy Policy” which provides information on how it is used and protected the information regarding personal data in the scope of the design and manufacture of moulds.

Personal data means any information that can identify, directly or indirectly, natural persons over 16 years of age and which are communicated in writing or verbally and stored in paper or Digital format.

Scope
This “Privacy Policy” applies to the personal data of job seekers, trainees, IT MILL employees, customers / potential customers, subcontracted suppliers / employees and Website visitors.

Collection of personal data:
– Job seekers: data collection of job seekers is done following spontaneous applications by the candidate or by the employment centre.

(List of personal data collected: NAME; ADDRESS; DATE OF BIRTH; PLACE OF BIRTH; CONTACTS; CIVIL STATUS; NUMBER OF DEPENDENTS; DRIVING LICENSE; EDUCATIONAL QUALIFICATIONS; PROFESSIONAL EXPERIENCE; DATA OF LAST EMPLOYMENT)

(Format Type: DIGITAL / PAPER)

(Responsible for reception / storage / use / disposal and allowed access: MANAGEMENT / ADMINISTRATIVE AREA)

– Employees / IT MILL Trainees / Subcontracted Employees: the collection of data from IT MILL employees is carried out following the completion of Mod. 010  (Quality form) and copy / scan of the citizen card and driving license. Where appropriate and in accordance with local laws and requirements, we may also collect health related information, information or diverse data about any criminal convictions.

(List of collected personal data: NAME; COMPLETE ADDRESS; DATE OF BIRTH; PLACE OF BIRTH; CONTACTS; IDENTITY CARD / CITIZEN CARD; VAT NUMBER; SECURITY SOCIAL NUMBER; CIVIL STATUS; SPOUSE NAME; PERSONAL DATA OF DEPENDENTS (NAME, DATE OF BIRTH); DRIVING LICENSE DATA; EDUCATIONAL QUALIFICATIONS; PROFESSIONAL EXPERIENCE; LAST EMPLOYMENT DATA; NUMBER OF HOLDERS; NUMBER OF DEPENDENTS; DELIVERY OF PHOTOCOPIES FROM: CERTIFICATE OF EDUCATIONAL QUALIFICATIONS; IDENTITY CARD / CITIZEN CARD; FISCAL CARD; BENEFICIARY CARD; DRIVING LICENSE; CURRICULUM VITAE (OPTIONAL)).

(Format Type: DIGITAL / PAPER)

(Responsible for Reception / Storage / Use / Disposal and Allowed Access: ADMINISTRATIVE AREA / MANAGEMENT / ACCOUNTING / DQAS)

– Customers and potential customers: in the scope of design and manufacture of moulds, we will collect information about the potential customer or customer and, when applicable, about the people who work for the customer to enable the elaboration and sending of commercial proposals. The collection may be made following a contact by IT MILL or by the initiative of the customer or potential customer. The personal data of the customer employees and potential customers are listed in the “Contact Registration” (Commercial Document), Microsoft Outlook contact lists, Phone Contacts Lists, Mod.015, Mod.018, Mod.092, Mod.093, Mod.041, Mod.042, Mod.043, Mod.051 (Quality Forms) and the PHC software customer file.

(List of personal data collected: company individual contact data (NAMES, PHONE NUMBERS AND EMAIL ADDRESSES))

(Format Type: DIGITAL / PAPER)

(Responsible for reception / storage / use / disposal: MANAGEMENT / COMMERCIAL TECHNICIANS)

(Access allowed: MANAGEMENT / PHC USERS)

– Suppliers / Subcontracted Employees: the information collected, which must be included in the supplier’s file on the PHC software, Mod.019, Mod.021, Mod.043, Mod.046, Mod.047, Mod.048, Mod.091 (Quality forms)  and it shall be the strictly necessary for accounting operations, contact details of relevant persons, bank data for the payment of products / services and, within the framework of the quality, environment and safety system, the necessary information for supplier evaluation / complaint.

(List of personal data collected from individual suppliers: (NAME; VAT NUMBER; ADDRESS; PHONE; MOBILE PHONE; ADDRESS EMAIL; COUNTRY; IBAN), individual supplier contact data (NAMES, PHONE NUMBERS AND EMAIL ADDRESSES))

(Format Type: DIGITAL / PAPER)

(Responsible for reception / storage / use / disposal: MANAGEMENT / PHC USERS)

– Website visitors:

IT MILL does not collect any personal information on its website unless you voluntarily choose to provide your personal information data, by filling the available contact form. When you send your data to IT MILL, you are expressing your authorization regarding the processing of your personal data in accordance with the terms of this “Privacy policy”.

Cookies: IT MILL uses the technology of “cookies” with the following purposes: to prevent the user from having to repeat the input of previously requested information; to estimate a total of visitors and Website traffic; to configure the contents of the website according to the interests and preferences of the user.

Purpose of the data processing: The personal data that IT MILL collects on its website will be used for the following purposes: response to the contact established by the visitor, providing information regarding products or events directly related to IT MILL and to develop IT MILL marketing actions.

(List of personal data collected: (NAME; PHONE; MOBILE PHONE; ADDRESS EMAIL))

(Format Type: DIGITAL)

(Responsible for reception / storage / use / disposal: MANAGEMENT / MANAGER OF THE WEBSITE / ADMINISTRATIVE AREA)

Sharing of personal data with third parties
IT MILL Employees  – the sharing of this data will be done, as soon as they express their consent, solely for activities inherent to the scope of IT MILL and for activities to which IT MILL is legally obliged, in compliance with the legal provisions in force (for example entities providing Security, Hygiene and Occupational Health; training services; computer services; management software assistance; services of accounting / taxation; insurance companies; entities that provide health services; auditing entities; consulting companies; transport companies; suppliers of products / services; administrative or judicial authorities)

Customers / Potential Customers – the sharing of this data will be done, provided that they express their consent, solely for activities inherent to the scope of IT MILL, as well as for activities to which IT MILL is legally obliged, in compliance with the legal provisions in force (for example computer services, assistance management software; accounting / taxation services; auditing entities; consulting companies; transport companies; administrative or judicial authorities).

Questioner via website – the share of this data will be made, provided that they express their consent, solely for activities within the scope of IT MILL (for example computer services)

Safeguarding of personal data
The protection of personal data is of major importance for IT MILL, so appropriate measures to prevent unauthorized access and misuse of personal data, in accordance with the “Privacy Policy” are applied.

IT MILL frequently monitors computer systems and evaluates safety practices in order to determine how best to prevent the destruction, misuse, alteration, loss, and unauthorized access to personal data. Only authorized employees have access to personal data subject to the duty of secrecy and confidentiality.

Although IT MILL uses standard security measures to prevent your personal data from being viewed or used by unauthorized third parties, in case of intent or gross negligence, IT MILL is not responsible for eventual losses that may occur, unauthorized access, misuse or alteration of the collected data, attributable to the unauthorized or fraudulent conduct of third parties.

In the case of a data breach that compromises personal data, IT MILL shall notify the supervisory authority and holders of personal data within a period of 72 hours after it has taken place.

Preservation of personal data
Personal data may be erased after a period of ten years if no relevant contact has occurred unless legislation or other regulations require them to be preserved.

Rights to access, change and removal of personal data
After the collection of personal data, is granted the right to:

– Access to personal data and questioning its use, being provided, by request a free copy of

The same;

– Correction and data updating;

– Restriction of processing in order to prevent its use even while remaining in the company’s possession;

– Ensure the right to data portability;

– Partial or total exclusion of personal data records;

– Complaint to a supervisory authority.

For these effects, it is enough to send an e-mail to the address IT MILL@IT MILL-moldes.com, with its pretension.

Updates
IT MILL may, at any time, update or change the information of this “Privacy Policy”, for so it is recommended its periodic viewing. The current revision of the document is available on the informative placard at the IT MILL Facilities.